Calendar Navigation

Walnutemr offers a lot of features in the Calendar App, such as:

1. Appointment Scheduling
2. Calendar Management 
3. Appointment Reminders 
4. Provider Availability 
5. Mobile Access 
6. Patient Check-In 
7. Customizable Settings
8. Team Collaboration 
9. Appointment Analytics 
10. Integrated Payment Options

Appointment Scheduling

Walnutemr makes booking appointments very easy by allowing booking online through a patient portal. It also offers customizable slots, which allows for time slot setups based on provider availability and practice needs. Walnutemr also schedules recurring appointments for regular follow-ups or treatments. 

Calendar Management

Walnutemr offers different calendar views, such as daily, weekly, and monthly, to provide a comprehensive overview of appointments. As well, the use of color codes is integrated to differentiate between types of appointments, providers, or patient statuses.

Appointment Reminders

Walnutemr has a great reminder feature that sends automatic reminders to patients via email, SMS, or phone call to reduce no-shows. It is very easy to customize the timing and content of reminder notifications.

Provider Availability 

Walnutemr enables clients to adjust provider availability in real-time to accommodate changes in schedules or emergencies. One can also manage and track provider time-off or vacations to prevent scheduling conflicts.

Mobile Access

Walnutemr has quick access to manage the calendar from mobile devices to stay updated on the go. As well, it allows patients to view and manage their appointments through a mobile-friendly portal. 

Patient Check-In

Walnutemr offers integrated check-in/check-out functionality to streamline patient flow and update appointment status in real-time.

Customizable Settings

Walnutemr includes a lot of customizable options such as view options, appointment settings, scheduling preferences, reminders and notifications, user permissions, patient and provider information, integration settings, appearance and layout, and advanced scheduling features.

View Options

• Calendar Layout: Choose between daily, weekly, or monthly views to fit your scheduling preferences.
• Provider Views: Customize the calendar to display individual provider schedules, combined schedules, or resource availability.

Appointment Settings

• Default Appointment Duration: Set default time slots for different types of appointments (e.g., 15, 30, or 60 minutes).
• Appointment Types: Define and customize appointment types (e.g., consultation, follow-up, procedure) with specific durations, colors, and labels.

Scheduling Preferences 

• Time Slots: Adjust the intervals for appointment time slots (e.g., 15-minute, 30-minute blocks) to match your practice’s needs.
• Buffer Times: Set up default buffer times between appointments to account for preparation or debriefing.

Reminders and Notifications

• Reminder Settings: Customize the timing and method for patient reminders (e.g., 24 hours before via SMS or email).
• Notification Preferences: Set preferences for internal notifications related to appointment changes or conflicts.

User Permission

• Access Control: Set different levels of access and permissions for users based on their role (e.g., admin, provider, receptionist).
• Role-Specific Views: Customize calendar views and functionalities based on user roles or departments.

Patient and Provider Information

• Custom Fields: Add custom fields to appointment forms or patient profiles for specific needs (e.g., special instructions or medical history).
• Provider Profiles: Customize provider profiles with relevant information, availability, and scheduling preferences.

Integration Settings

• External Calendar Sync: Configure synchronization settings with external calendars like Google Calendar or Outlook.
• EHR Integration: Customize how the calendar integrates with other EHR features, such as patient records or billing systems.

Appearance and Layout

• Color Coding: Customize color schemes for different types of appointments or providers for easy identification.
• Theme and Layout: Adjust the visual theme and layout of the calendar to match the practice’s branding or user preferences.

Advanced Scheduling Features

• Recurring Appointments: Set up rules for recurring appointments, including frequency and exceptions.
• Waitlist Management: Customize how waitlists are handled, including notification settings and prioritization rules.

Team Collaboration

Walnutemr helps teams work together by offering shared access to patient records, a team calendar, and a messaging system. It makes managing tasks, coordinating care, and sharing documents easier, and it tracks changes for better efficiency.

Appointment Analytics

Walnutemr’s appointment analytics provides data on appointment volumes, no-shows, provider performance, and patient wait times. This helps practices improve scheduling, reduce missed appointments, and manage revenue better.

Integrated Payment Options

Walnutemr integrates payment options to simplify billing by allowing secure processing of patient payments, managing insurance claims, and generating invoices. It connects with payment gateways, handles co-pays and balances, and sends reminders for outstanding payments.